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Terms of Service

These terms govern your use of ScoutStyle. By creating an account, checking the acceptance box at signup, or generating reports through this service, you agree to them. Read them; they affect your rights.

ScoutStyle is operated by ScoutStyle, LLC, a Delaware limited liability company (“ScoutStyle,” “we,” “us”).

1. The service

ScoutStyle is a software tool for high-school and college coaches that learns a coach’s scouting-report voice from past reports and uses that voice to draft new reports against opponent data the coach uploads. Drafts are produced by a third-party large language model and require human review before use.

2. Accounts and eligibility

You must be 18 or older, or have your school’s authorization, to create an account. You are responsible for safeguarding your login credentials and for all activity under your account. Notify us if you believe your account has been compromised. One person, one account; you may not share credentials.

3. Subscriptions and payment

  • Paid plans are billed by Stripe on the cadence shown at checkout (monthly or annual). You authorize recurring charges until you cancel.
  • You may cancel at any time through the billing portal. Cancellation takes effect at the end of the current billing period. We do not pro-rate refunds for partial periods, except where required by law.
  • Fees are exclusive of taxes, which are added where required.
  • We may change pricing on a going-forward basis. Existing paid subscribers keep their current price for the remainder of their current term; price changes apply at the next renewal and are announced at least 30 days in advance.

4. Acceptable use

You agree not to: (a) upload data you do not have the right to use; (b) attempt to circumvent generation quotas or rate limits; (c) re-sell ScoutStyle output as a commercial product; (d) use the service for any unlawful purpose; (e) use the service in a way that violates NCAA, NJCAA, NAIA, or state athletic-association rules that apply to you; (f) use generated drafts as the sole basis for any decision that materially affects an athlete (playing time, discipline, injury assessment, eligibility) without independent human review; (g) attempt to reverse-engineer the service, scrape it, or use it to train a competing model. We may suspend accounts that violate these terms.

5. Your content

You retain ownership of the scouting reports, opponent data, and any other materials you upload (“Your Content”). You grant ScoutStyle a limited, non-exclusive, worldwide license to host, process, and transmit Your Content solely to operate the service for you, including transmitting it to the third-party LLM provider used for generation. This license terminates when you delete the content or close your account, except for backups that age out on our normal retention schedule. We do not sell Your Content and do not use it to train any general-purpose model.

6. Generated drafts and AI output

Drafts produced by the service are AI-generated probabilistic outputs. They may contain errors, omissions, or fabrications — including invented statistics, misattributed quotes, or details that look plausible but are wrong. You must review and edit every draft before any use. Drafts are not, and must not be relied on as, legal, medical, disciplinary, eligibility, or recruiting advice. ScoutStyle is not responsible for game-day decisions or any other decisions based on unreviewed drafts. Subject to these terms, you own the drafts you generate.

7. Schools, FERPA, and student-athlete data

ScoutStyle is designed to be used by coaches at schools subject to the Family Educational Rights and Privacy Act (FERPA) and similar state student-data privacy laws. Where you upload data covered by those laws as part of your work for your school, ScoutStyle acts as a “school official” with a “legitimate educational interest” under your school’s direction, solely to provide the service back to you. Under control of the school, we do not redisclose student records to third parties except as required to operate the service (see the privacy policy and our sub-processor list).

You represent and warrant that you have the authority to upload the data you upload, and that you will comply with your school’s data-handling policies, including any parental-notice or consent obligations. Education records remain the property of the school.

8. Service availability

We aim for the service to be available, but do not guarantee uptime. Scheduled maintenance, third-party outages (auth, database, payment, LLM provider), and force-majeure events can interrupt access without notice.

9. Intellectual property

ScoutStyle, the ScoutStyle name and logo, the website, the software, and all related materials are owned by ScoutStyle, LLC and protected by U.S. and international copyright, trademark, and other laws. Nothing in these terms transfers any ScoutStyle intellectual property to you. Feedback and suggestions you send us are non-confidential, and we may use them without obligation to you.

10. Third-party services

The service relies on third-party providers for hosting (Vercel), authentication (Supabase), database (Neon), payments (Stripe), and large-language-model generation (Anthropic). Their terms and privacy practices apply to their respective handling of data. We’re not responsible for outages, errors, or actions of those providers; if a provider becomes unavailable, our liability is limited as set out below.

11. Disclaimers and limitation of liability

The service is provided on an “as is” and “as available” basis without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement.

To the maximum extent permitted by law, ScoutStyle’s aggregate liability for any claim arising out of or related to the service is limited to the fees you paid to ScoutStyle in the twelve months preceding the claim, or one hundred U.S. dollars (US $100) if you paid no fees. Neither party is liable for indirect, incidental, special, consequential, or exemplary damages, or for lost profits, revenue, or data, even if advised of the possibility. These limits apply even if a remedy fails its essential purpose.

12. Indemnification

You agree to indemnify, defend, and hold harmless ScoutStyle, LLC, its members, employees, and contractors from and against any claims, damages, losses, liabilities, and expenses (including reasonable attorneys’ fees) arising out of or related to: (a) data you uploaded that you didn’t have rights or authority to upload; (b) your violation of your school’s data-handling policies or any applicable student-privacy or athletic-association rule; (c) your violation of these terms or any applicable law; or (d) your use, distribution, or publication of generated drafts.

13. Termination

You may stop using the service at any time. We may suspend or terminate accounts for breach of these terms or for prolonged inactivity. On termination, your right to access the service ends. You may request export or deletion of Your Content within 30 days after termination as described in the privacy policy; after that window, residual content ages out on our normal retention schedule.

14. Governing law and dispute resolution

These terms are governed by the laws of the State of Delaware, without regard to its conflict-of-laws rules. The U.N. Convention on Contracts for the International Sale of Goods does not apply.

Informal resolution first. Before filing any claim, you agree to email howell@scoutstyle.com with a description of the dispute and your contact information, and to give us 30 days to try to resolve it.

Binding arbitration.If informal resolution doesn’t work, any dispute arising out of or related to these terms or the service will be resolved by binding individual arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules. The seat of arbitration is Wilmington, Delaware; the arbitration may proceed by video or in writing if the amount in dispute is under $25,000. Judgment on the award may be entered in any court of competent jurisdiction.

Small-claims carve-out. Either party may bring an individual claim in a small-claims court that has jurisdiction.

CLASS-ACTION WAIVER. JURY-TRIAL WAIVER. EACH PARTY WAIVES ANY RIGHT TO PARTICIPATE IN A CLASS, COLLECTIVE, OR REPRESENTATIVE ACTION, AND TO A TRIAL BY JURY.

Any claim must be filed within one (1) year after it arose, or it is permanently barred. If the class-action waiver is held unenforceable as to any claim, that claim must proceed in court rather than arbitration; the rest of this section still applies.

15. General

  • Entire agreement. These terms and the privacy policy are the entire agreement between you and ScoutStyle and supersede any prior terms.
  • Severability. If any provision is held unenforceable, the rest remains in effect.
  • No waiver. Our failure to enforce a provision is not a waiver of it.
  • Assignment. You may not assign these terms; we may assign them in connection with a merger, acquisition, or sale of assets.
  • Notices. We may give you notice via the email on file or in-app; you give us notice at the contact address below.
  • Electronic communications. You consent to receive account, billing, security, and service-related notices electronically. Marketing emails are separate and you can unsubscribe from those at any time.
  • Force majeure. Neither party is liable for delays or failures caused by events beyond reasonable control.
  • Export controls. You will not use the service in violation of U.S. export laws or sanctions.
  • Independent parties. Nothing in these terms creates a partnership, employment, or agency relationship.

16. Changes

We may update these terms. Material changes will be announced via the email on file at least 14 days before they take effect. Your continued use after the effective date constitutes acceptance.

17. Contact

Questions about these terms? Email howell@scoutstyle.com.

ScoutStyle, LLC — a Delaware limited liability company.

Last updated · May 8, 2026